Trip Planning Guide

The 2015 Formula 1 Russian Grand Prix will be held October 9 – 11 at the Sochi Autodrom – a street circuit built around Olympic Park within the city of Sochi which is situated in, Krasnodar the third largest region in Russia. Events will be held on Friday, Saturday and Sunday.

Due to a large number of flights during the International Investment Forum Sochi 2015, Formula 1 Russian Grand Prix and International Contest « New Wave», there is a NOTAM at Sochi airport. Read more information in the Airport Permissions section below.


General Event Information

The Sochi circuit, located in the Black Sea resort of the same name, is the first purpose-built Formula One facility in Russia and hosted the country's inaugural Grand Prix in October 2014, in the same year that the city also staged the Winter Olympics.

Sochi's Formula One relationship formally began in October 2010, when an agreement to host a Grand Prix was signed between race promoters OJSC Center Omega and the Formula One group of companies, with the support of the Russian government and in the presence of Vladimir Putin.

Construction of the 5.853-kilometre, 55,000-capacity circuit came under the design supervision of renowned architect Hermann Tilke. The track is integrated into the Olympic Park infrastructure, with facilities located in close vicinity to the Olympic Park railway station and to the roads which connect the Olympic venues with Sochi International Airport.

The track width varies from 13 metres at its narrowest point to 15 metres at the start-finish line. The circuit, which runs in a clockwise direction, consists of 12 right- and six left-hand corners, and combines both high-speed and technical sections. On their first visit to the track, Formula One cars reached 332 km/h on the 650-metre straight between the first and second turns, with Lewis Hamilton averaging 213 km/h as he claimed pole for Mercedes.

2015 Formula 1 Russian Grand Prix

Landing Permissions

Under normal conditions, permission to land is typically granted in three business days. However, it is advised that operators request permission to land two to three weeks in advance due to the expected increase in traffic and parking restrictions. We anticipate last minute permission requests to be very difficult to secure, including changes. Operators should submit landing applications early and not deviate from planned landings as any revisions will be time-consuming and could be denied. More information on data required to support a request is available in the PDFs below.



  • New Russian CAA Regulations

    Effective May 30, 2013: To expedite and simplify existing procedures, the Russian CAA has implemented new rules and regulations for applying and obtaining overflight and landing permits. Read more about the permit changes here.



Airport Permissions

Per NOTAM A3093/15, there are parking limitations at Sochi Airport (URSS). Parking is not more than one hour for charter flights of Class 3 aircraft and not more than one and a half hours for charter flights of Class 2 aircraft from 29 September until 12 October 2015. The recommendation is to use Krasnodar (URKK) and Anapa (URKA) as an alternate airport for parking.

It is asked that you advise passenger status and purpose of flight from Sept. 29 to Oct. 12 in your request. It is NOT recommended to change your SLOT after receiving slot confirmation, and request changes only in case of emergency as SLOT reconfirmation can be time-consuming and could be the reason of flight cancellation.

Plan the arrival to URSS from an airport where aircraft has parking (URKK and URKA) to pick up passengers with parking no longer than 1 hour due to NOTAM. In a case where an aircraft exceeds its parking time limitation, the Sochi Airport will inform Russian FAA of the violation of the NOTAM.

Crews can secure parking at Sochi Airport are expected to be at the airport no less than two hours prior to departure of your flight.



NOTAM

A3093/15 - REGULATION OF FLT TO SOCHI AP FOR THE PERIOD OF INTL INVESTMENT FORUM SOCHI 2015, FORMULA 1 RUSSIAN GRAND PRIX AND INTL CONTEST ,,NEW WAVE,, IN SOCHI. 1. FOR THE PERIOD OF INTL INVESTMENT FORUM SOCHI 2015, FORMULA 1 RUSSIAN GRAND PRIX AND INTL CONTEST ,,NEW WAVE,, SOCHI AD IS OPERATING DAILY H24 ONLY FOR ARR/DEP OF: 1.1. SKED FLT, 1.2. ACFT WITH HEAD OF STATES, GOVERNMENT DELEGATIONS ON BOARD, 1.3. ACFT OF MINISTRY OF DEFENCE, MINISTRY OF INTERNAL AFFAIRS, FEDERAL SECURITY SERVICE DETACHED TO PROVIDE SECURITY OF OBJECTS OF STATE IMPORTANCE, SAR AND RESCUE OPERATIONS, ACFT SPECIALLY DETACHED TO RENDER ASSISTANCE FOR FORMULA 1 RUSSIAN GRAD PRIX, INCLUDING EMERGENCY SITUATIONS. 1.4. INTL AND DOMESTIC CHARTER FLT INCLUDING BUSINESS AVIATION FLT CARRYING OUT IN THE INTEREST OF FORMULA 1 RUSSIAN GRAND PRIX, INTL INVESTMENT FORUM SOCHI 2015 AND INTL CONTEST ,,NEW WAVE,,. 2. DUE TO INTL INVESTMENT FORUM SOCHI 2015, FORMULA 1 RUSSIAN GRAND PRIX AND INTL CONTEST ,,NEW WAVE,, PARKING OF ACFT CARRYING OUT SPECIAL OR CHARTER FLIGHTS IS RESTRICTED TO: - 1 HR FOR CLASS 3 ACFT OR LOWER CLASS ACFT INCLUDING HEL (MTOM 10-30 TONS OR LESS), - 1.5 HR FOR CLASS 2 ACFT (MTOM 30-75 TONS), END PART 1 OF 2. 29 SEP 21:00 2015 UNTIL 12 OCT 21:00 2015. CREATED: 17 JUL 12:53 2015



Cabotage

Cabotage regulations are strictly enforced in Russia. It is important that the same passengers who arrive on an aircraft depart on that same aircraft. Landing applications must show passengers arriving and departing for each stop in Russia. At the discretion of the Russian Civil Aviation Authority, exceptions to the cabotage rules may be obtained during the permit application process. After the landing permission has been granted, requests to change schedules and manifests are not appreciated by the Russian CAA.



Navigator Requirements

Russia typically requires a Russian navigator to be on board the aircraft for operations to domestic airports. At this time, it is not clear whether or not this will be required at the primary and alternate airports supporting the Grand Prix. Typically, a navigator is requested during the landing application process. We will continue to monitor and update this site when this information is available.



Visa Requirements

Visas upon arrival at Sochi Airport (URSS) are not possible.

To travel to Russia, almost all of foreign citizens need a visa.

Russian entry visa is issued by the Embassy or a Consulate of the Russian Federation in the country of your residency based on the Visa Support. The Visa Support includes: a Foreign Traveler Entry Permit & a Tourist Voucher registered with the Russian Ministry of Foreign Affairs.

Visa Support



Security and Transportation

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For a more in-depth security analysis, contact World Fuel | Colt Trip Support or UnitedHealthcare Global Risk direct via colt@uhcglobal.com.

Airport Considerations
Select the city from the destinations list on the left to see the primary and alternate airports. Click the marker on the map for airport information.



Accommodations

Travelers seeking accommodations near Sochi should book well in advance of this highly anticipated event. The city of Sochi offers plenty of hotel options, and some hotels are within walking distance to the track. The nearby city of Alder has low availability. Booking requirements may include a four-night stay (Thursday – Sunday). A mandatory registration fee for foreign citizens may be charged at the Park Inn by Radisson Sochi City Centre. The impact on hotel rates appear moderate – Primary event location will see rate increases and availability compression.

For assistance, contact Colt Trip Support directly at operations@coltinternational.com or call +1 281 280 2200.

Insurance

It is important to maintain a copy of the worldwide insurance certificate both within the aircraft as well as filed with your Trip Support company. Most countries will require a copy of the insurance certificate among other items to file the operation permit. Though no country specific forms may be required, keep these best practice recommendations in mind:

  • Ensure that your insurance will be valid for the entirety of your trip
  • Always carry a copy of your current insurance coverage along with contact numbers for your insurance provider and claims department
  • Keep a copy of the insurance records on file with your Trip Support provider in the case you may need a copy
  • Make sure to read the policy to ensure the geographical territory for which you will visit is a covered territory
  • Confirm coverage specific to the destination(s) you will be visiting with your insurance provider
  • Ensure that your insurance documents are properly signed and authenticated in the case of a ramp check

It is important that both Owners and Operators are aware that it is their responsibility to ensure that adequate coverage exists. If you have questions or concerns about the level of coverage required or required documents, please contact Colt Risk Management Services via email at insurance@coltinternational.com or +1 281 280 2100.

Content provided by Colt Risk Management.

Getting to Event

The venue is approximately 30 km from the Sochi city center and approximately 10 km from the international airport. Please use suburban trains or municipal buses to get to the "Olympic Park" station, located in the close proximity to the venue. The access of the private vehicles to the event area is restricted during the Grand Prix days, usage of the public transport is strongly recommended.

Further information on the transport routes and schedules will be available from September 2015. Please follow the updates on the Sochi Autodrom website.

Resource Links

Below are links to helpful information about embassies in the U.S. and Russia, news feeds, security alerts, visa and passport requirements, information on health and general country statistical information. Additionally, you will find links to regulatory services such as the International Flight Information manual and the Russian Aeronautical Information Publication.

Event

Sochi Autodrom
Circuit Diagram
Race Calendar

Visa and Passports

Travel Docs.com - Passports US Citizens: Passport Requirments; New, Renewal, Second Valid Passport, Additional passport pages, lost or stolent - Details and printable applications.
Travel Docs.com - Visas US Citizens: Tourist Visa, Business Visa, Diplomatic Visa, Vaccinations, Travel Information and other links.
Passports and Visas.com All Nationalities: Information on various visa types for all nationalities traveling to Russia

Regulatory Resources

International Flight Information Official Page from the IFIM.
Country AIP Offical website for the Russian AIP

General Resources

The World Fact Book Country facts about the Russian Federation as reported by the US CIA and the ability to print.
Embassy of United States US Embassy in Russia: Contact information, news and events.
Other Embassies Ability to find Russian embassies in other countries.
U.S. Department of State A list of all current Travel warnings issued by the state department for any country in the world
World Health Organization General health statistics, contact information, and other resource information.
Center for Disease Control Health Information for travelers to Russian Federation.
General Country Information Geography, History, Wars, Government, etc.
News: Reuters Latest news on Russia as distributed by Reuters news agency.
News: Fox News Latest news on Russia as distributed by Fox News.
News: The Guardian Latest news on Russia as distributed by The Guardian news agency.
Country Maps Google Country map: Earth, Satelite, Terrain.
Worldwide Country Code Information Complete guide to make a phone call from anywhere in the world.

The information provided is based on current information at time of publication and may be subject to change.
Please contact your World Fuel | Colt Trip Support specialist for assistance and services.

By Sergei Kazantsev (Own work) [CC BY-SA 4.0], via Wikimedia Commons

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